What it does

Easy Court Filing is an online software tool that creates files in the format required by New South Wales JusticeLink eServices.

JusticeLink eServices is an electronic court document lodgement system with online tracking of case activity and immediate return of sealed documents. It is currently available for NSW Supreme, District and Local courts.

The problems it solves

Law firms wanting to use JusticeLink eServices face a number of hurdles:

1. Electronically lodged “documents” are only accepted in a XML file format

2. Lawyers and legal assistants are unlikely to have the technical know-how to create XML files 

3. Law firms’ automated document assembly systems that have been designed for a paper lodgement system may not be compatible with JusticeLink eServices.

4. After uploading a XML file into eServices it can be rejected because one or more fields may have invalid data. For a lodged and rejected file a lodgement fee refund application needs to be submitted. There is no pre-lodgement alert in eServices warning that a file will be rejected.

Web-based Easy Court Filing software was created to overcome all of these hurdles. 

It is the creation of a software company that has developed the tool on its own initiative, independent of the NSW Department of Attorney General and Justice. 

File creation

The online software effectively performs the function of a document assembly system. Data for the ‘court form’ is entered through a web interface. Instead of assembling a traditional document, the software assembles a XML file. The XML file is downloaded onto the user’s computer and then uploaded into JusticeLink. Easy Court Filing software is not a lodgement tool. It is a XML file assembly tool.

The development team has made a significant investment into understanding the data field rules (also called business rules) so that the XML files produced by the software will be accepted by JusticeLink.

Users of Easy Court Filing software are alerted about any data validation issues at the point of data entry so that they can be resolved before the XML file is created and uploaded. 

The data validation process is similar in idea to financial software which for example may freeze data entry if someone tries to enter alphanumeric data into a field that should contain numbers. The JusticeLink eServices system does not offer validation functionality.

Creating XML files is only one aspect of the online software. Other functions include the ability to store pre-lodged and finalised files and it also offers reporting features.

Easy Court Filing’s easy-to-use data entry format

Integration with a firm’s document assembly system

Firms that want to continue using their own document assembly systems can integrate it with a version of the Easy Court Filing software. They are then able to produce XML files with their existing systems.

This type of setup involves consulting, configuring and testing which is provided by the Easy Court Filing software team. It is offered as part of a “Custom Solutions” service.

Company background 

Alex Prior of Easy Court Filing

Easy Court Filing has only recently been launched after an extensive period of testing. The company has a track record of developing custom software solutions for a broad range of industries over the past 11 years. One of its founders is Alex Prior who explained that he has a passion for solving business problems. Another outlet for solving business problems has been through an interest he has in a recruitment services company.

Developing technology solutions has been an integral part of his business career from the outset. He is a true believer in the benefits of technology. Further evidence of this is a current project he is leading to convert his recruitment business into a paperless office.

Mr Prior proudly recounted the experience of a law firm user of Easy Court Filing who, as part of a tender for work, made sure to highlight the firm’s use of the software. The work it was tendering for involved a significant volume of court filing. The firm believed that it had an important edge over its tender competitors who as yet had not adopted electronic filing.

Mr Prior told Legal Practice Intelligence “in coming weeks, new features to be released will include enhanced workflow management, profiling and real-time company and address validation via ASIC and Australia Post. Current and new features are available to all active customers as part of their subscription.”

Link to Easy Court Filing